Ontario landlord essentials

The basics every rental owner should know, in plain language.

General information only, not legal advice. Rules change, so confirm current requirements with the Landlord and Tenant Board or Ontario.ca, or ask us.

Start with the right lease

Most residential tenancies in Ontario must use the Ontario Standard Lease. Put every agreed term in writing.

Deposits

A landlord may collect a rent deposit of up to one month's rent, used for the last month. Damage deposits are not permitted.

Screen fairly and thoroughly

Interview, collect an application, check references and produce a screening report. Ontario's Human Rights Code applies to housing decisions.

Entering the unit

Written notice of at least 24 hours is generally required, stating the reason and the time, except in emergencies.

Rent increases

Generally once every 12 months with 90 days' written notice, within the provincial guideline unless the unit is exempt.

Repairs and maintenance

A landlord must keep the unit in a good state of repair. Respond promptly to requests and document the work.

Ending a tenancy

Use the correct Landlord and Tenant Board forms. Only the Board can order an eviction.

Insurance and records

Carry landlord insurance and keep leases, notices, receipts, photos and inspection reports for every unit.

Before you list a unit

Complete a documented inspection with dated photos
Confirm working smoke and carbon monoxide alarms
Check locks, windows, doors and appliances
Test heating, cooling and plumbing
Confirm utilities and who pays for them
Prepare the lease and a rental application
Set a rental price after a rental value assessment